As a seasoned IT professional, I’ve had numerous clients approach me, claiming they use spreadsheets like Microsoft Excel, LibreOffice Calc, or Google Sheets to track their IT assets. At first, I was shocked to hear that many organisations still relied on such an outdated method, given the complexity of modern IT environments. However, as time passed, I became less surprised. I realised that this widespread reliance on spreadsheets was a symptom of a more significant issue: the lack of awareness of the benefits and capabilities of dedicated IT asset management tools. This realisation inspired me to write this post. We’ll explore the advantages of using an (IT Asset Management (ITAM) tool like GLPI and why it’s time to move beyond spreadsheets for managing IT assets.

Ten Motives to Embrace an IT Asset Management Tool like GLPI

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Centralised, Accessible Information

Spreadsheets often lack centralised storage and accessibility, leading to multiple versions and outdated information. GLPI provides a centralised database, ensuring all team members can access the most up-to-date and accurate information.

Time Savings and Efficiency

Spreadsheets are time-consuming to maintain and prone to errors. GLPI automates data collection, reducing manual tasks and minimising mistakes, allowing your team to focus on more strategic initiatives.

Enhanced Reporting and Analytics

Generating meaningful reports and analytics can be cumbersome with spreadsheets. GLPI offers a suite of reporting and analytics tools, enabling you to quickly create custom reports and gain actionable insights.

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GLPI ITAM Dashboard

Out-of-the-Box ITIL-Compatible ITSM

GLPI offers an exceptional out-of-the-box experience by providing IT Service Management (ITSM) features that are ITIL-compatible. This compatibility equips your organization with comprehensive features such as request, incident, change, and problem management. In addition, GLPI also supports project management, supplier management, and more, ensuring a holistic approach to managing your IT environment.

By incorporating ITIL-compatible ITSM tools, GLPI empowers your organization to align its IT asset management processes with industry best practices. This alignment enables you to deliver high-quality IT services, improve efficiency, and enhance customer satisfaction. With GLPI’s out-of-the-box ITSM capabilities, you can elevate your organization’s IT asset management strategy and drive continuous improvement.

Seamless Integration with Third-Party Tools Through GLPI’s Powerful API

Spreadsheets have limited integration capabilities with other business systems, making streamlining workflows and improving collaboration difficult. In contrast, GLPI harnesses the power of its robust API to seamlessly integrate with a wide range of third-party IT management tools, such as helpdesk software, network monitoring solutions, and e-Signature services. By leveraging GLPI’s powerful API, your organization can easily connect and synchronize data across various platforms, streamlining workflows and enhancing collaboration across teams.

Scalability and Adaptability

Managing growing IT assets with spreadsheets becomes increasingly unmanageable. GLPI is a scalable solution that adapts to your organisation’s needs, ensuring efficient and effective asset management processes.

Improved Security and Compliance

Spreadsheets are inherently insecure and can be easily lost or stolen. GLPI offers robust security features that protect your organisation’s data, helping you maintain compliance with industry regulations and standards.

Automated Asset Inventory with GLPI Agent

GLPI Agent streamlines the discovery and tracking of computers, software, network equipment, printers, virtual environments, and containerised applications. This automation ensures that your inventory remains up-to-date and accurate at all times.

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GLPI Inventory Agent

Enhanced Data Collection

GLPI Agent collects detailed information about your IT assets by accessing Windows registry keys, files, and folders across multiple platforms. This targeted data collection provides valuable insights into your organisation’s IT environment and helps you optimise data management practices.

Trusted Open Source Solution with Professional Support

GLPI is a well-established, open-source IT Asset Management solution with over 20 years of proven success. This longevity has led to a strong and active community that continually contributes to the development and enhancement of the software. The open-source nature of GLPI allows you to customize and adapt the tool to your organization’s specific needs, providing a flexible and cost-effective solution for managing your IT assets.

In addition to the benefits of open-source software, GLPI is backed by professional support from its editor, Teclib’, through GLPI Network and TICGAL. This support ensures that you receive expert assistance when needed, along with ongoing updates and improvements to the software. By choosing GLPI, you benefit from a tried-and-tested solution that combines the best of open-source flexibility with the assurance of professional support to help you optimize your IT asset management processes.

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While spreadsheets like Excel, LibreOffice Calc, and Google Sheets have served organisations well for basic tasks, GLPI offers a far superior solution for IT asset management. By embracing the power of GLPI, you can revolutionise your approach to IT asset management, leaving spreadsheets behind and unlocking the full potential of your organisation’s IT infrastructure. It’s time to move beyond spreadsheets and experience the benefits that GLPI has to offer.